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BOD Mtg

Aug 24, 2020

Board of Directors Meeting

6:30pm in the Clubhouse
All residents are encouraged to attend!

 

ARC Meeting

Aug 05, 2020

ARC Meeting
@6:00 pm at the Clubhouse

BOD Mtg

Jul 27, 2020

Board of Directors Virtual Meeting

6:30pm 

All residents welcome to call in!

Special hearings in Executive Session start at 5:00 (closed) and BOD meeting starts at 6:30 (open).

 

SL Pool Update

Jul 09, 2020

Greetings Stafford Lakes Community,

 

Thank you everyone for making the first week of the pool opening a success. We appreciate your patience and understanding as we continue to improve the process.  After reviewing the usage for the last week, we have made changes to the reservations process to allow each household more reservations and reduce unused slots.

 

· Each household is now permitted to make up to two (2) advanced reservations per  calendar week (Monday to Sunday).
· Each household can book one (1) same day reservation per day. Same day reservations will not count against the two (2) advanced reservations per week limit.
· Households cannot book more than one (1) reservation per day, advanced or same day.

 

Pool Reservations:  staffordlakespool.skedda.com

 

Pool passes are still required for every member of the household that is 5 years or older. To obtain pool passes, please send an e-mail to [email protected]

 

Please continue to be safe and stay cool out there.

 

Respectfully,
Stafford Lakes Community Association Board of Directors

BOD Mtg

Jun 29, 2020

Board of Directors Meeting - Virtual

6:30pm 
All residents are encouraged to attend!

 

SL Phase 2 Amenities

Jun 15, 2020

Stafford Lakes Homeowners,

On June 11, 2020, your Board of Directors (BOD) met to evaluate the ability to safely open  amenities allowable under the Governor’s Executive Order #65. This was done by evaluating an appropriate balance of cost, resident safety, and liability to the Association. We appreciate the many emails we received and took all input into consideration, along with legal and operational guidance available. As many of you understand, the decisions were difficult. Like many of you, your BOD wants to make the amenities available. After reviewing all available information, the BOD has determined that following will be the status of the listed amenities for the Stafford Lakes Community Association (SLCA) until further evaluation as Phase 3 approaches:

Tennis Courts:

The tennis court will open effective immediately. The rules of this sport allow matches to be safely played while keeping an appropriate distance from each player.  As a reinder, the tennis courts are only for playing tennis.

Clubhouse/Business Office:    

The Clubhouse will remain unavailable for rentals at this time. With the information available, the BOD cannot safely transition staff back to work in the clubhouse with rentals occurring, nor does the BOD feel the additional costs related to post-rental sanitation balance with the rental needs. The office staff is available via telephone and email ([email protected]). The business office will begin returning to semi-normal operations over the next several weeks. However, to better meet the social distance requirements set forth in the Governor’s Executive Order #65 all in person interactions will be by appointment only.

Playgrounds:   

Playgrounds will remain closed as specified in the Governor’s Executive Order #65.

Basketball Courts:

The Basketball Courts will remain closed. The game of basketball cannot be played while keeping the required social distance and other uses for the courts create potential liabilities and issues that do not offset the need for the courts.

Soccer Fields:

SLCA’s soccer fields will remain closed for soccer games as the game of soccer cannot be played while keeping the required social distancing. They may be used for other purposes allowed in the Governor’s Executive Order #65 which allows for appropriate social distancing.

Community Pool:

The SLCA Community Pool will open no later than July 1, 2020, with rule modifications and restrictions. The pool will be available to residents by reservation only. Initially, reservations will allow for 1 hour per household, per week. To meet the requirements of the executive order, the pool is split into two large sections. Only one household will be allowed in each section during any given reservation. This approach will allow members of the same household the opportunity to exercise in their reserved pool section. Every member of the household ages 5+ will be required to produce a SLCA ID Card (pool pass) to the pool staff at the time they arrive for their reservation, there is no exception to this rule. If you already have a SLCA ID Card, you do not need a new one. No guest passes will be issued or allowed this season. 

Pool Passes:

To obtain a pool pass, please contact the office staff via email ([email protected]) for an appointment. You will be required to provide a digital picture (headshot) via email to obtain a card. Lost cards may be replaced for a fee. 

While there are still some details to finalized, such as the reservation process, we are working on this and will be providing you with a more complete list of rules and reservation information.

Thank you for your continued support and understanding during this unprecedented time.

Sincerely, 

Your Stafford Lakes Board of Directors

 

Community Pools

May 12, 2020

Stafford Lakes Village Homeowners,

These are unprecedented times and we all have a lot on our minds right now. While COVID-19 is a global challenge, it is also highly personal, impacting all aspects of our individual work and home lives. While it is impossible to eliminate the risk posed by this virus, the Board of Directors is committed to doing all they can to keep you and your families safe in our community and, as such, have closed access to several Community common areas including playgrounds and sports areas. As the weather turns warmer, we are sure many in the community are thinking about getting ready for summer and, perhaps, enjoying sometime in the Community pool.

Due to COVID-19, there exists the very real possibility that the Community will not be permitted to open the pool this year and residents of Stafford Lakes Village will have to make alternative plans. The current set of Architectural Design Guidelines have specific specifications for what types of pools are allowed in the Community (Section II, G). The Architectural Review Committee (ARC) has given much thought to these guidelines considering our current situation and has made the following recommendation to the Board of Directors; a temporary amendment to the Guidelines until we are past the risks associated with COVID-19:

Effective immediately, homeowners are permitted to have temporary, above ground pools with a frame in addition to the inflatable style pools permitted in the guidelines. Homeowners do not need to submit an ARC request and will be permitted to install pools provided they comply with the following:

1. They are to be temporary in nature and must be drained and stored out of sight at the end of the season, but no later than October 1, 2020.

2. Pools for swimming must be located in rear of the house and must be a minimum of 5 feet from the property line, or the minimum standard set by local Governing Agency, whichever is the larger of the two.

3. The temporary pool must have a depth of less than 24 inches, a volume of less than 5000 gallons, or an area of less 150 square feet. Any pool in excess of these dimensions fall under county/state/federal guidelines and require additional authorizations and permits from the county and the community before they can be installed.

Any pool that has a maximum water depth equal to or greater than 24 inches, a volume greater than or equal to 5000 gallons, or an area greater than 150 square feet must meet all associated county, state, and federal regulations and requires an application to the ARC which must include the following:

1. A copy of the approved County permit (County permits and special enclosures are required for any pool or hot tub that has a depth greater than 24”).

2. Signatures of all property owners affected by the proposed pool (in the event that more than the usual two are affected).

3. A site plan showing location and dimensions of the pool, other related equipment, etc., in relation to the applicant's house, property lines, and adjacent dwellings.

4. Detailed drawings and plans of the pool, and pertinent information concerning water supply system, drainage and water disposal system.

5. Estimated date of installation and removal of the pool from the property.

This one-time, temporary exception to the guidelines applies to every property in Stafford Lakes Village and only applies to the 2020 pool season. This exception shall expire on October 1, 2020 and these pools will, again, be expressly prohibited in Stafford Lakes Village. If you have any questions regarding this exception to the guidelines, please contact the clubhouse by phone at 540-286-2555 or email at [email protected]

Very Respectfully,

Stafford Lakes Community Association Board of Directors

 

Cancellation of April 11, 2020 Event

Apr 06, 2020

Good Morning Stafford Lakes Residents,

 
First, we want to say our thoughts are with you all during this unusual time, and we hope you are faring well during the stay at home order issued by the Commonwealth of Virginia. We hope everyone is practicing
 social distancing and taking appropriate precautions. Additionally, we hope to see everyone at a yet to be named Stafford Lakes Community Association (SLCA) event when this situation resolves itself.
 

Second, it has come to our attention that an individual has been in communication with residents regarding an event offering for April 11, 2020, involving Castiglia's Italian Restaurant delivering to the SLCA Clubhouse parking lot. Unfortunately, Catiglia's proper process was not followed, and the Board of Directors (BOD) was not approached for appropriate permissions or review. The BOD has been in contact with Castiglia's Italian Restaurant and formally received information from them on their offering.  The information that has been shared with residents about their offering is not accurate.  The BOD believes such an event has potential benefits for our residents during this unusual time. Unfortunately, due to the improper following of procedures, Castiglia's and the BOD have determined that the event has to be canceled. The BOD is working with Castiglia's to determine whether it will be possible to reschedule the event and get the correct details out to everyone.  We will send out any new information via normal Association communications (townsquare, email, and official Facebook page).

 

Thanks!

SLCA Board

Pizza Party

Apr 06, 2020

Dear Stafford Lake Residents,

It has come to the Boards attention that there is some confusion concerning the cancelation of the Castiglia's event on April 11th. Please allow me to give some background and additional information that may help alleviate this.

On Tuesday, March 31, 2020, the Board of Directors became aware of Castiglia's Italian restaurant offering to work with communities in order to schedule a pizza night for residents. Given the current atmosphere of fear and uncertainty, we on the Board determined that coordinating such an event would be both advantageous for Castiglia's (a local small business) and our community (which is dealing with the aforementioned fear and uncertainty). To that end, a member of the Board reached out to Castiglia's point of contact to get more information and possibly schedule an event. However, when we contacted them, we were informed that they already had one scheduled for Stafford Lakes. It was their understanding that they were already working with the HOA Board. As part of their (Castiglia's) guidelines (guideline number 3), they "require permission by the HOA to set up our delivery truck in a designated area approved by the HOA." They informed us that they were given permission to use the clubhouse parking lot for this and were confused to learn that the BOD was unaware of any of this. Despite the guideline violations, Castiglia's was still willing to work with the Board to keep the event. However, upon further investigation, it was discovered that residents had been given incorrect information concerning Castiglia's offerings for the event. Residents were erroneously informed that they would be able to order anything from Castiglia's menu and it would be delivered to the clubhouse on the 11th of April. This again was inaccurate. Castiglia's guidelines provide that they will "be offering (2) options. Either option (1) Pizza night: cheese pizza $12 or pepperoni pizza $15. Or option (2) Pasta night: offering trays of spaghetti and meatballs (feeds a family of 6) $15. Either option may add a bottle of wine choice white or red for $8." They also advertise that "Unfortunately, both options are not available on the same night." Additionally, Castiglia's requires that there be "a minimum of 30 participants".

Given all of this, Castiglia's determined that they could not support the event that had been planned of April 11th. In order to ensure that the community was made aware as soon as possible, the Board created the email and Volo Village message that went out this morning, April 6, 2020. Additionally, the Board immediately began working with Castiglia's to reschedule the event, if possible.

We on the Board are members of the community, and we completely understand that current world events are putting a lot of pressure on us all. We know that small distractions like a community pizza or pasta party can do a lot to give us a reprieve. It is why we were looking into it in the first place, and it is why we want to work with Castiglia's to ensure that we act in accordance with their guidelines. Failure to do so could limit such opportunities in the future not just with this business, but with others that may become unwilling to work with a community that has no regard for the business' restrictions.

We ask you to be patient (we know everyone is asking that of us right now). We are working with Castiglia's, and as soon as we are able to determine the feasibility of holding a pizza or pasta event, we will notify you.

Thank you for your understanding.

Very Respectfully,
The Stafford Lakes Community Association Board of Directors

 

Outdoor Equipment Closed Due to COVID-19

Mar 23, 2020

 

Playgrounds, Basketball Court, 
& Tennis Court are
            CLOSED
until further notice.

 

Office Closure Due to COVID-19

Mar 18, 2020

Attention Stafford Lakes Village Residents:

Due to the current CDC and other government recommendations, we are making some changes to our operations.  This is to
help practice social distancing and prevent the further spreading of COVID-19.
 ·   The Stafford Lakes Village Clubhouse will be closed to residents until further notice.  
·     The onsite staff will be teleworking and can be reached at [email protected]. In the
event there are staff at the clubhouse, they have been instructed not to let
anyone inside the clubhouse.
·   All meetings are canceled until further notice.  This incudes Board of Director Meetings, Committee meetings, and
any scheduled hearings.
·    All Clubhouse rentals for the month of March have been canceled and full refunds will be issued.
The safety of all our residents, our staff and their families were the focus for these decisions. We apologize for the
inconveniences this will cause.  We are all in this together, and hope that you understand these changes.